Rajasthan’s Integrated Shala Darpan holds school, student and staff data for every government and government-aided school in the state. As with every state portal, the work is keeping one roll that reconciles to it — and being able to explain, with dates, any difference between the two.
Procedures, portal screens and deadlines change, and several have changed recently. Confirm the current circular from the issuing authority before acting on any timing or step here.
Schools tend to describe portal work as data entry. It is really reconciliation: the entry takes an afternoon, and establishing which of two disagreeing numbers is right takes far longer.
Searching for Shala Darpan returns two different systems, and a school can waste a morning on the wrong one. Rajasthan’s Integrated Shala Darpan is a state system covering that state’s government and government-aided schools. KV Shaala Darpan is a separate national system for the Kendriya Vidyalayas — around 1,185 schools run by Kendriya Vidyalaya Sangathan — and has nothing to do with the Rajasthan portal beyond the name and a shared origin in the same central programme.
This guide is about the Rajasthan one. If your school is a Kendriya Vidyalaya, the portal, the logins and the reporting calendar are all different, and none of the timing below applies.
It is broader than an enrolment return. Staff service records, student enrolment, daily attendance, transfer requests, result entry, progress reports and scholarship and DBT payment status all live in it, which means the people feeding it sit in different rooms — the office, the staff room, the head’s desk — and usually on different days.
That spread is the reason portal figures drift from the school’s own. Not because anyone entered a wrong number, but because attendance was posted on Tuesday, a transfer went in on Thursday, and the two were never reconciled against a single roll in between.
Shala Darpan, UDISE+ and the board each ask about the same students on different dates. Built from separate extracts they disagree; built from one dated roll they differ by the movements between those dates, which is a sentence a school can say out loud.
Scholarship and entitlement eligibility is assessed against category, income, attendance and enrolment status. Where those live on the student record, an eligibility list is a query. Where they live in a circulated spreadsheet, it is a fortnight — and the list that comes back is already out of date, because attendance moved while it was being filled.
Phrased the way they arrive, answered so each one stands on its own.
No. KV Shaala Darpan is a separate national system for Kendriya Vidyalayas. Rajasthan’s Integrated Shala Darpan is a state system for that state’s government and government-aided schools. The names are close enough to cost a morning.
Rajasthan’s portal is for government and government-aided schools. A private school in the state still files UDISE+ and whatever its board requires, but the Shala Darpan obligations described here will not apply to it.
No. It holds the data in the fields the portal asks for and exports it. Submission is the school’s own action.
It is a recurring obligation rather than an annual one, and cadence has changed. Follow the current departmental instruction.
Yes, where category, entitlement and disbursement status sit on the student record beside attendance and fees — then lists are generated rather than compiled.
Checked by the Implementations desk on 7 September 2026. Corrections go in the page, dated, rather than quietly.
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