For coaching institutes where the business is conversion and the reputation is results. Batches, test series, fee instalments and the follow-up that decides whether an enquiry becomes an admission.
The same record is read from very different places. Each desk gets the screen its job actually needs.
Sees conversion by source, collection against target, batch fill rates and which centre is drifting — on one screen, daily.
Works a queue of enquiries with the next action on each, rather than a notebook and a memory of who promised to call back.
Marks batch attendance, publishes test results, and sees which topics the batch is actually weakest on.
Every module writes to the same record. Turning one on is a permission change and a form — never a migration, never a second login.
The full module matrixSource, owner and next action on every enquiry, so follow-up survives a busy evening.
Batches with their own start dates, capacity and faculty, plus waitlists when one fills.
Plans that match how families actually pay, with reminders tied to the instalment.
Series scheduled across a batch, with percentile and rank published the same day.
Sheets scanned and imported against the student record, with unmatched rows reported.
Entry captured at the gate, so a parent knows their child arrived without anyone phoning.
Shared fee policy and test series, separate books per centre, one owner-level view.
Topic-level weakness across a batch, so revision is planned on evidence rather than instinct.
Captured once with its source, so you learn which channel actually converts rather than assuming.
The enquiry becomes a student in a batch, with a fee plan attached and nothing re-typed.
Attempts, scores and ranks accumulate against the student, not against a loose spreadsheet.
Next year’s enrolment is a decision made with the attendance and results history already in front of you.
Between six and nine every enquiry is a phone call. A queue with an owner and a next action is the difference between converting and forgetting.
A test series that ranks two days late has lost most of its value. Evaluation, ranking and publication run as one flow.
Shared fee policy and one test series across centres, so a franchise owner can compare branches without normalising four spreadsheets.
One location, a few hundred students, an owner who also counsels. Everything on, nothing to configure for a month.
Shared policy and test series with separate books per centre, and one view across all of them.
Franchisees run their own operations under your brand, curriculum and test series, with royalty reporting built in.
Every system encodes a view of how the work is done. Here is ours, written down before you buy it rather than discovered in month three.
| We assume | What it buys you | Where it strains |
|---|---|---|
| The enquiry is the unit of work | Every enquiry has an owner and a next action, so conversion becomes measurable by source rather than guessed at. | Centres where walk-ins are handled by whoever is free need one person to own the queue, or it stops being reliable. |
| Batches start on their own dates | Rolling admissions work without pretending a coaching centre has an academic year. | Institutes that run a single annual intake gain less from this than they expect. |
| Results are published fast | Same-day ranks, which is most of what a test series is actually for. | Where evaluation is outsourced with a two-day turnaround, the advantage largely disappears. |
If two or more of the right-hand column describe you, say so on the call — it changes the implementation plan, not the price.
Hundreds of enquiries across three weeks, each needing a call, a counselling session and a follow-up nobody drops.
Sheets scanned on Sunday, ranks published Sunday evening, weak topics visible to faculty by Monday.
Reminders tied to the instalment rather than the calendar, stopping the moment a parent pays.
Shared fee policy and test series from day one, separate books, and one comparable view across both.
Enquiries, counselling sessions and batch allotment, with the follow-up load at its highest.
Enquiry writes, ~8× normal
Batches formed, faculty assigned, fee plans generated and first instalments collected.
Bulk generation, one heavy night
Daily attendance and weekly tests — the long stretch where consistency matters more than capacity.
Weekly result publication burst
Mock tests at full length and frequency, with rank tables parents read closely.
Concurrent test attempts
Next year’s enrolment decisions, taken with attendance and results history in view.
Renewal writes across the roll
A gap named in the sales conversation is a decision. The same gap found after go-live is a grievance.
We do not supply question banks, video lessons or study material. Your curriculum is yours, and we do not compete with it.
Online classes run on whatever you already use. We record attendance and results, not the video stream.
Coaching institutes are not schools. If you also run a school, that is SchoolDeck’s job, not this product’s.
We import from scanners you already own. We do not sell, fit or warrant the scanner.
Students, batches, fee plans and last year’s test results arrive in whatever form they exist. We map and return a gap list.
A sandbox with your real batches and fee plans. The counselling desk signs off on ten enquiries end to end.
Both systems live for one instalment cycle, reconciled to the rupee before the old one is retired.
Enquiries and collection move over. The old system goes read-only rather than being deleted.
Service figures are placeholders pending sign-off — confirm the contracted terms before publishing.
Yes. Branches share fee policy and test series while keeping separate books, so an owner can compare centres without normalising several spreadsheets.
Yes, importing from scanners you already own. Rows that do not match a student record are reported rather than silently dropped, which is where most OMR imports go wrong.
Same day. Evaluation, ranking and publication run as one flow, because a series that ranks two days late has lost most of its value.
Four separate products, one platform underneath. A school, a college, a centre and a student never share a record.
What a student counts as, when the count is taken, and what is never billed extra — written down, next to the number.
See TutorDesk pricingWe will load it on the call and show you the conversion picture you cannot currently see.