TutorDesk handles coaching fees as instalment plans attached to a batch: pro-rata for mid-batch joiners, sibling and early-payment concessions as rules, part payments posted against the instalment they were meant for, and reminders that stop the moment payment posts.
It produces the fee ledger and receipts. Your books stay in Tally or equivalent, which it exports to.
Coaching fees are paid by families who are often stretching to afford them, in instalments negotiated at admission and renegotiated when something goes wrong. A system that treats the plan as fixed produces a defaulters list nobody trusts.
A discount agreed verbally at the counter and typed in as a reduced amount looks identical in the ledger to an arithmetic error. Two years later, when a parent asks why their second child was charged differently, nobody can answer.
Recorded as a named concession with an approver, the reduction carries its reason. That protects the counsellor who granted it as much as the institute, and it is what makes a receipt reproducible.
Some proportion of families will ask to change the schedule mid-course, usually in the second instalment, usually for a reason that is real. The unhelpful response is to refuse and then chase them for four months.
A revised plan is recorded as a revision with its reason and approver, and the reminder sequence follows the new dates. The family stops receiving messages about a date that no longer applies, which is the difference between a parent who pays late and a parent who stops answering.
Phrased the way they arrive, answered so each one stands on its own.
Yes. Plans are defined per batch and varied per student for concessions, pro-rata joining or a renegotiated schedule, with the reason and approver recorded against each variation.
Yes, posted against the specific instalment they were intended for. The balance stays visible to both the counter and the parent, and the student is not marked a defaulter for the whole instalment.
It produces the fee ledger, receipts and a daily collection summary, and exports in a format Tally imports. It is not accounting software and does not try to be.
Checked by the Implementations desk on 1 September 2026. Corrections go in the page, dated, rather than quietly.
Pricing is on the page, in the open, with the counting rule written next to it. Nobody has to book a call to find out what it costs.
See pricingForty minutes with an implementation engineer — your classes, your fee heads, your grading scheme, entered as we go. No slides, no sample school.